Your Event, Your Vision, Our Expertise

From holiday parties & baby showers to weddings, graduations, & cozy dinner gatherings, Coalescence is here to handle the service & cleanup, so you can focus on making memories. Whether it's a grand celebration or an intimate get-together, we’ve got you covered with customizable packages to fit your needs—because every event should be stress-free and full of joy!

“ I have hired Coalescence twice for Christmas parties/buffet dinners for close to 50 people. Chloe has been terrific setting up the appetizers and wine bar, replenishing the buffet table and keeping guests happy so my husband and I can circulate with our guests. After the party she works tirelessly to clean it all up. Such a pleasant person to work with. 5 star recommendation.” ~ K.B. 


“More Than an Event—A Moment of Coalescence.”

Please see our event packages & hourly offerings below!

Day Of Wedding Coordinator $1500

  • Let us take the stress off your shoulders so you can fully enjoy your special day! Our Day-of Wedding Coordinator Package ensures every detail is flawlessly executed, keeping your wedding day smooth, organized, & unforgettable.

    What’s Included:

    ✔ Planning Consultation – Venue walkthrough & details meeting to finalize logistics
    ✔ Timeline & Contingency Review – Ensuring all event-day scenarios are covered
    ✔ Venue Coordination – Communicating setup instructions & details with your venue(s)
    ✔ Rehearsal Coordination – One-hour guidance to ensure a seamless ceremony
    ✔ On-Site Wedding Management – Keeping everything on time & running smoothly
    ✔ Setup Assistance – Arriving early to set up rentals, décor, and personal items
    ✔ 8 Hours of Wedding Day Coordination – Professional oversight from start to finish
    ✔ Personal Item Checklist & Handling – Ensuring all personal items are in place
    ✔ Vendor Communication – Emailing your timeline, directions, & setup instructions
    ✔ Final Head Count Relay – Confirming guest numbers with vendors
    ✔ Banquet Event Order Review – Ensuring accuracy for your reception details
    ✔ Unlimited Support on Your Wedding Day – We're here for anything you need!
    ✔ Problem-Solving & Troubleshooting – Quick resolution for any unexpected issues
    ✔ Wedding Party Procession Coordination – Organizing timing & cues for a perfect entrance
    ✔ Emergency Kit On-Hand – Stocked with essentials like band-aids, Advil, tissues, & more
    ✔ Additional Staff for Larger Weddings – Required for weddings over 50 guests

    With our expert coordination, you can relax and focus on making memories while we handle the details. Let’s make your wedding day seamless and stress-free—contact us today!

“I'm so glad we were able to find Chloe with Coalescence Event Services to help out at our wedding this summer. She handled absolutely everything and made sure family and friends could all relax and enjoy the wedding. As the bride, that morning I was very nervous and felt under prepared for everything.  However from the moment Chloe arrived, dressed professionally while also on theme, she took charge of every detail, coordinated helpers, and already knew the plan because she did her homework and asked questions days in advance. She didn't need to ask me, the bride, one question, and even stopped the rest of my family from doing so, which was SO important.  She absolutely made it possible to be able to relax and enjoy my wedding. I can't imagine what we would have done without her! Absolutely 10/10 and would recommend to anyone for any sort of event, even "the most important day of your life".   -Kristen B

Hourly Offerings

    • Coordinate & smoothly execute all components of set up, service and clean up

    • Prepare & follow recipes per client request

    • Client provides food & menu

    •  Collaborate on seasonally available ingredients

    • Store, serve & plate according to clients wants/ needs for event

    • Server $45/ hr. 

    • Bartender $55/ hr.

    • Cook $65/ hr.

    • Barback $40/ hr.

    • Staffing is determined by event size, client need, and venue

    • Reservations are open to adjustments based on your specific requirements

    • All Coalescence staff are industry professionals

    • All staff have their MAST permits

    • All staff have valid WA state Food Handler Cards

    • Any hours over the agreed hours

    • Only due if not booking a package

    • Additional $100 fee will apply for weddings or events larger than 100 people working without a licensed planner or day of coordinator

  • Service Fee is applicable

  • As part of your timeline fee, Coalescence Event Services provides a fully customized event day timeline that outlines every key moment—from setup to send-off. This includes:

      • A detailed, hour-by-hour schedule tailored to your event flow

      • Coordination of all vendor arrival times, services, and strike logistics

      • Music cue planning for ceremony, cocktail hour, and reception transitions

      • Integration of special moments like speeches, dances, and send-off

      • Timeline distribution to your full vendor team to keep everyone on the same page

      • Final timeline review

      This timeline becomes the backbone of your event day, ensuring everything happens smoothly, on time, and exactly how you envisioned it.

Other Fees

  • We bring ease, order, and intention to every moment — from the first table set to the final chair folded.

    Planning an event is no small task. Whether you’re celebrating a wedding, hosting a private dinner, or coordinating a community gathering, our Set-Up and Break-Down service ensures everything flows seamlessly — without you lifting a finger.

    What's Included

    Set-Up

    • Table and chair arrangement per your floor plan

    • Linen placement, decor setup, and signage installation

    • Coordination with rental vendors upon delivery

    • Set-out of programs, favors, place cards, guest book, etc.

    • Light support with vendor-specific elements (e.g. photo booth or welcome area)

    Break-Down

    • Removal and organized packing of all client-owned items

    • Coordination with vendors for scheduled pick-up of rentals

    • Basic venue clean-up (trash gathered, tables wiped, space left tidy)

    • Final walkthrough to ensure nothing is left behind

    Pricing

    We charge fairly for the time, attention, and physical labor required to care for your event with excellence. Rates are based on guest count, hours on-site, and event complexity.

    Standard Pricing:

    • Events up to 50 guests: $250 – $350

    • 51–100 guests: $350 – $500

    • 101–200 guests: $500 – $700

    • 200+ guests or specialty venues: Custom quote

    Add-On Options:

    • After-Hours Tear Down (after 10PM): +$75

    • Second Staff Member: +$40/hr

    • Same-Day Set & Break Bundle: Discounted rate available upon request

    Why Clients Love This Service

    • We show up early, prepared, and aligned with your vision

    • You won’t have to delegate or clean at the end of the night

    • We’re pros at working around venue rules, vendor schedules, and tight timelines

    • We care — about your event, your items, and your peace of mind

    • Coalescence offers a 10% off military discount

    • .99 cents per mile per vehicle driving to the event

    • Drive time to events over 15 miles from business

    • Pick up food per clients order

    • Set up and leave

    • Great for business meetings

    • Clean up for a fee

    • For up to 100 people

    • Will pour to fit clients timeline

    • Pass out as client requested

    • Will help client with Champagne pars

    • Cut the cake at clients request

    • Package extra cake/dessert to go for client

    • Client chosen appetizers passed/ Client chosen drinks passed prior to toast or throughout specific time during event

    • Client chooses time for this service

    • Coordinate Rental needs for the event, such as, linens, tables, chairs, glassware, equipment, utensils etc. 

    • Arrive prior to event to set up space for event with rentals, as agreed with client

    • 10% of total rental invoice added to Coalescence invoice

Bar Packages

  • Flat Bar $450/5 hours of service

    Our expert bar service ensures a seamless and enjoyable experience for you and your guests.

    ✔ Consultation Included – Plan the perfect drink service for your event
    ✔ Client-Provided Beer & Wine – We'll help determine how much is needed based on party size
    ✔ Coalescence Bar Kit – Equipped with essentials for smooth service
    ✔ Client-Provided Drinkware – Assistance in sourcing rentals if needed
    ✔ Capacity for Up to 75 Guests – Additional fee for larger groups
    ✔ Bar Back Assistance – May be required for larger events
    ✔ Complete Beverage Management – We handle all drink service details

    -Including one hour set up & one hour breakdown

    For additional services, please see our “Hourly Offerings” tab below. Let’s raise a glass to your perfect event! 🍾

  • Craft Bar $550/ 5 HOURS of service

    Let us take care of the bar so you can enjoy the celebration!

    ✔ Consultation Included – Plan your perfect drink menu
    ✔ Client-Provided Alcohol, Garnish & Glassware – We’ll guide you on quantities needed
    ✔ Beer, Wine & Specialty Cocktails – Crafted to suit your event
    ✔ Coalescence Bar Kit – Equipped with essentials for smooth service
    ✔ Rental Assistance Available – Help sourcing glassware & bar essentials
    ✔ Toast Service Available – Let’s raise a glass in style!
    ✔ Beverage Management – We handle everything from setup to service
    ✔ Capacity for Up to 75 Guests – Additional fee for larger groups

    ✔ Bar Back Assistance – May be required for larger events

    -Including one hour set up & one hour breakdown

    For additional services, please see our “Hourly Offerings” below tab. Cheers to a seamless and stress-free bar experience! 🍸

  • Appetizer & Bar Set up 6 hours $800

    Enjoy your event while we take care of the setup, service, and cleanup!

    ✔ Consultation Included – Plan and customize your setup needs
    ✔ Client-Provided Product – Guidance on quantities based on party size
    ✔ Coalescence Bar Kit – Equipped with essentials for smooth service
    ✔ Early Arrival – Prep and set up the space for a seamless experience
    ✔ Water Service & Beverage Management – Keep guests refreshed and drinks flowing
    ✔ Appetizer Display & Refresh – Arrange, monitor, and replenish as needed
    ✔ Clean & Tidy Service – Maintain workspace, dining area, and wash all dishes before leaving
    ✔ Capacity for Up to 75 Guests – Additional fee for larger groups

    For additional services, please see our “Hourly Offerings” below. Let’s create a seamless and stress-free experience for you and your guests! 🍸🥂

Now Offering!! Grazing Table & Boards Styling & Setup

Looking to impress your guests with a show-stopping grazing table? Coalescence Event Services brings your vision to life by transforming your ingredients into an eye-catching, delicious centerpiece. Whether you’re hosting a wedding, shower, or intimate gathering, we create spreads that wow.

Let us turn your ingredients into a beautifully curated moment your guests won’t forget. Want help sourcing local cheeses, charcuterie, or produce? What about a dessert grazing station or a brunch grazing table ?Just ask—we’re happy to point you in the right direction or help you source the perfect spread for your guests!

  • All-Inclusive Pricing (Food Prep & Standard Styling Time Included)

    Each package includes food prep (if client-provided), creative layout,& up to the total time listed below.
    Client provides all food, boards, & dishware. Select styling items available upon request if aligned with your aesthetic.

    • Up to 10 guests – $250 (Includes up to 2 hours total prep & setup)

    • Up to 25 guests – $400 (Includes up to 2 hours total prep & 1.5 hour setup)

    • Up to 50 guests – $600 (Includes up to 2 hours total prep & 2 hour setup)

    What’s Included

    • Prep of client-provided food (slicing, grouping, plating, etc.)

    • Full styling and arrangement of grazing table to suit your vision

    • Use of client’s serve ware, signage, props, & boards

    • Will provide brown butcher paper, tools for prep, cutting boards, knives, gloves etc.

    • Access to select pieces from our styling inventory (if available & appropriate to theme)

    • Final walkthrough to ensure table is photo-ready & guest-ready

    Additional Time

    If your setup exceeds the included time based on complexity or volume, additional labor is billed at $75/hour

Party Packages

  • Dinner Party of 8 for 6 hours $700

    Host a stress-free, elegant dinner while we handle the setup, service, and cleanup!

    ✔ Consultation Included – Personalized planning for a seamless experience
    ✔ Client-Provided Ingredients & Beverages – Guidance on quantities based on party size
    ✔ Early Arrival – Prep and set the space for a flawless evening
    ✔ Dining Area Setup – Arrange glassware, utensils, plates, and napkins
    ✔ Custom Meal Service – Serve family-style, plated, or appetizer table per your preference
    ✔ Beverage Management – Keep drinks refreshed throughout the evening
    ✔ Clean & Tidy Service – Maintain workspace, dining area & wash all dishes before leaving

    For additional services, please see our “Hourly Offerings” below. Let’s make your dinner party effortless and unforgettable! 🍽️

  • Dinner Party of 12 for 6 hours $800

    Enjoy an intimate and stress-free dining experience while we handle the details!

    ✔ Consultation Included – Personalized planning to fit your needs
    ✔ Client-Provided Ingredients & Beverages – Assistance in determining quantities
    ✔ Early Arrival – Prep and set up the space for a seamless evening
    ✔ Dining Area Setup – Arrange glassware, utensils, plates, and napkins
    ✔ Custom Meal Service – Family-style, plated, or appetizer table per your preference
    ✔ Beverage Management – Keep drinks refreshed throughout the event
    ✔ Clean & Tidy Service – Maintain workspace, dining area & wash all dishes before leaving
    ✔ Additional Staffing – Determined after proposal, if required (additional charge)

    For extra enhancements, see our “Hourly Offerings” below. Let’s make your dinner party effortless and unforgettable! 🍽️

  • Dinner Party for 25 for 6 hours $1100

    Let us handle the details so you can enjoy an effortless and elegant gathering!

    ✔ Consultation Included – Personalized planning for a seamless event
    ✔ Client-Provided Ingredients & Beverages – Assistance in determining quantities
    ✔ Early Arrival – Prep and set up the space for a smooth evening
    ✔ One Additional Staff Included – 6 hours of service ($270 value)
    ✔ Dining Area Setup – Arrange glassware, utensils, plates, and napkins
    ✔ Custom Meal Service – Family-style, plated, or appetizer table per your preference
    ✔ Beverage Management – Keep drinks refreshed throughout the night
    ✔ Clean & Tidy Service – Maintain workspace, dining area & wash all dishes before leaving
    ✔ Additional Staffing Available – As needed (additional charge)

    For extra enhancements, see our “Hourly Offerings” below. Host with ease—let’s make your dinner party unforgettable! 🍽️

All services, including packages, are fully customizable to fit your specific needs. If you are wanting something more casual the prices will vary based on what services are needed. If you just need one of the services ala carte that is an option as well. We want to be here for you, whatever way we can.

Dates are available on a first come first serve basis. The time is reserved for you and you are my priority once booked. An approved estimate & payment equal to 50% of the event total, is required to reserve a date. Final payment due the week before the event.

Please contact us to set up a meeting where we will determine how Coalescence Event Services can serve you!

Book Now!